middot warning cancel success information linkedin google twitter facebook whatsapp user-stroke rss yacht-silhouette library user ship tel email print share lock spyglass arrow--down arrow--up arrow--left arrow--right coins city yacht warranty pin instagram

Office Manager


  • Start Date: 15th Dec 2019
  • Job ID #939044
  • Posted by: Hill Robinson

View all Hill Robinson jobs



Start: Mid December 2019

US Passport/residency essential

A qualified Office Manager for Hill Robinson International Inc. (Hill Robinson USA) will have the ability to perform a variety of clerical tasks in support of business operations. Necessary skills include: data management, administrative writing, Microsoft office, organization, professionalism, problem solving, supply management, inventory control and verbal communication. Moderate to intermediate software skills required.

Primary Responsibilities


Answers multiple phone lines and responds to caller\'s questions or directs the call to the appropriate party. Greets visitors; responds to questions, provides information, documents, instructions or directs visitor to appropriate party. Ensures office is always ready to receive visitors. Responds to requests for information via mail, phone or in-person. Opens, sorts and distributes incoming mail and processes outgoing mail including couriers and international deliveries; prepare international shipments to fleet vessels. Responsible for office cleanliness and repairs when needed. Responsible for maintaining and ordering inventory of supplies, keeping office stocked, organized and in good working order. Trouble shoot and arrange IT assistance when needed. Copy, scan, distribute and file paperwork including vendor, client and accounting files. Implement mail merge as related to marketing mailers and other communication. Prepares correspondence, memos, forms and reports using word processing applications software. Maintain company calendar and and montitor staff schedules and client allocations. Understand inter-company communications, main points of contact in each office. Assist Company Accountant with receipts and time tracking for rebilling.


Assist President and Marketing Assistant to maintain contact files and company address books; performs data entry into client database. Assist with new client proposal preparation when needed. Assists Crew Placement Specialist with recording reference contacts as noted on crew CV’s.


1+ Years Industry Specific Experience preferred.

Additional experience in similar position, working aboard a yacht as crew, and/or other industry related experience beneficial.

Personal Attributes and Skills

Bilingual (English/French/Spanish) beneficial, but not required.

Friendly and approachable.

Self-motivated with an attitude of teamwork.

Initiative to take action to fix problems without being told.


  • Vessel TypeShore Based Position
  • Position TypePermanent Position
  • Yachting Experience0 - 6 months
  • Looking for Team/CoupleNo
  • Posted 4th Dec 2019 by Agency

Language & Visas

  • English Fluent


Applying for this position is really simple, but you need to login first...

Login to Apply