OFFICE MANAGER - FORT LAUDERDALE
Start: Mid December 2019
US Passport/residency essential
A qualified Office Manager for Hill Robinson International Inc. (Hill Robinson USA) will have the ability to perform a variety of clerical tasks in support of business operations. Necessary skills include: data management, administrative writing, Microsoft office, organization, professionalism, problem solving, supply management, inventory control and verbal communication. Moderate to intermediate software skills required.
Answers multiple phone lines and responds to caller\'s questions or directs the call to the appropriate party. Greets visitors; responds to questions, provides information, documents, instructions or directs visitor to appropriate party. Ensures office is always ready to receive visitors. Responds to requests for information via mail, phone or in-person. Opens, sorts and distributes incoming mail and processes outgoing mail including couriers and international deliveries; prepare international shipments to fleet vessels. Responsible for office cleanliness and repairs when needed. Responsible for maintaining and ordering inventory of supplies, keeping office stocked, organized and in good working order. Trouble shoot and arrange IT assistance when needed. Copy, scan, distribute and file paperwork including vendor, client and accounting files. Implement mail merge as related to marketing mailers and other communication. Prepares correspondence, memos, forms and reports using word processing applications software. Maintain company calendar and and montitor staff schedules and client allocations. Understand inter-company communications, main points of contact in each office. Assist Company Accountant with receipts and time tracking for rebilling.
Assist President and Marketing Assistant to maintain contact files and company address books; performs data entry into client database. Assist with new client proposal preparation when needed. Assists Crew Placement Specialist with recording reference contacts as noted on crew CV’s.
1+ Years Industry Specific Experience preferred.
Additional experience in similar position, working aboard a yacht as crew, and/or other industry related experience beneficial.
Personal Attributes and Skills
Bilingual (English/French/Spanish) beneficial, but not required.
Friendly and approachable.
Self-motivated with an attitude of teamwork.
Initiative to take action to fix problems without being told.